Writing invoices made easy
With easybill, you can write invoices quickly and legally compliant online and send them directly to customers. Suitable for numerous industries!
- Create invoices in seconds
- Send and receive e-invoices
- Paperless collaboration with your tax advisor
Trusted by 80,000+ companies & partners
Your benefits with easybill
Fast & easy
Create a complete invoice in just a few seconds. Automate your texts and invoice line items.
Tax-compliant with peace of mind
Use templates for tax-compliant and formally correct invoices. Via the interface for tax advisors your accounting is done in no time.
Outstanding customer support
We’re here for you at any time at no extra cost. We support you with all questions relating to easybill. Your satisfaction is our most important task.
Create and send invoices online
With easybill, you can create an invoice in seconds or use the automation of our recurring invoices. Use placeholders to standardize and personalize invoice content and email texts. Reference your customer master data fully automatically. Send your invoices free of charge by email or use postal delivery.
- Individual invoice content despite standardized invoice texts
- Invoices in many different currencies and languages
- Chronologically sequential invoice number
- Recurring invoices with automated service periods
- Free email delivery, also via your own mail server
Are you ready for the e-invoicing requirement in 2026?
E-invoicing requirement from 2025 – switch now!
Since 01/01/2025, companies in Germany have been required to create and receive electronic invoices for B2B transactions, in accordance with EU standard EN 16931.
easybill enables this switch quickly and easily and supports these formats:
- XRechnung: XML-based, for the public sector
- ZUGFeRD: hybrid format (PDF + structured XML data), ideal for smaller companies
Switching to e-invoicing doesn’t have to be a big project.
With easybill, you’ll be compliant immediately and ready to go.
Customize invoices individually
Use the layout editor to create the basis for all your invoice templates in just a few minutes. Add your custom logo or letterhead, upload your own fonts, and personalize the look of your invoice template to match your preferences. Create as many templates in our invoicing software as you like at any time.
Strengthen your brand and impress your customers with a custom invoice that not only reflects your branding but also reinforces your business identity.
- Layout and template editor for custom invoices and other documents
- Use your own logo or letterhead
- Add useful tools such as QR codes and a PayPal button
- Customize the invoice number format to suit your needs
Creating invoices made easy
easybill in video: tutorials, interviews, and more about your account on easybillTV
Recurring invoices and subscription invoices
With the subscription invoice feature with automated service periods, you save time, avoid errors, and never again forget to generate an invoice on the correct date.
With the help of a custom, standardized invoice template for recurring invoices, easybill automatically generates recurring invoices. In just a few steps, you set the date, frequency, and duration.
- Custom recurring invoices – simple, fast, error-free, and on time
- Flexible definition of dates (via date specification) and number of repetitions (daily, monthly, weekly, yearly)
- Define duration and end date of the repetitions (e.g., when the subscription ends)
- Optionally receive a notification via the easybill system when a new invoice or an invoice draft is created
Bank account reconciliation: Keep an eye on liquidity
Create documents that make an impression. With your own logo and letterhead, you ensure a professional appearance.
- Easy handling of payment reconciliation via bank connection
- Bank account reconciliation controlled by custom rules
- Clear overview of all accounts
Manage outstanding invoices: Always keep everything in view
With easybill, you always have an overview of which invoices you are still expecting payments for. easybill uses color to show you invoices that have already been paid and those that are still outstanding. Use exportable reports and overviews directly in easybill for further processing.
- Automatic categorization of documents by status
- Color-coded highlights for outstanding and paid invoices
- Export reports as PDF, Excel, or CSV files
- Custom payment terms for each customer
Automatic sending of dunning notices and reminders
Reconciling with online banking or even with transfer receipts? That was yesterday. With bank account reconciliation, easybill monitors your transactions and shows you outstanding and already paid invoices. Never lose track. Define your own rules for bank account reconciliation and make it usable for employees too.
- Control dunning with rules
- Set up a three-stage dunning process in no time
- Include or exclude customers and customer groups
- Send a payment reminder before it becomes overdue
- No manual entry of dunning fees
Create custom tax ratesn
Different services and goods can have different tax rates. Different tax regulations also apply in other countries. So that you don’t lose track and, above all, so that no mistakes happen, you can store different tax rates in easybill and customize them to your needs.
Export for tax advisors
Reconciling with online banking or even with transfer receipts? That was yesterday. With bank account reconciliation, easybill monitors your transactions and shows you outstanding and already paid invoices. Never lose track. Define your own rules for bank account reconciliation and make it usable for employees too.
- Integration of DATEV data service (invoice data service 1.0)
- DATEV/Lexware export in CSV or XML format
- Digital archiving and automated pre-accounting in easybill
- Default general ledger accounts for each destination country (One-Stop-Shop)
- No more paper chaos for your company
Switch to easybill today – with free migration service!
Try easybill for 7 days with absolutely no obligation and get free support when switching.
Join thousands of satisfied customers and give your business the upgrade it deserves. Our top support team will guide you step by step as you migrate your data.
Write professional invoices with all mandatory details
Not only for your accounting, but also for how you present yourself to your customers, it is crucial that your invoices contain all legally required information. According to Section 14 of the German Value Added Tax Act (UStG), the following mandatory details are required:
- Full company name and address
- Tax number or VAT identification number (VAT ID)
- Full customer name and address
- Invoice date
- Sequential invoice number
- Date of delivery / service
- Quantity and type of delivery or the scope and type of service
- Remuneration for the delivery / service, net
- VAT rate applied to the net amount
- VAT amount applied to the net amount
This information is also mandatory when sending by email or for electronic invoices in order to enable the customer to deduct input tax.
Frequently asked questions
about invoices
With our layout and template editor, you can easily customize your invoices. Alternatively, you can use our free invoice template to create and send invoices with your company logo.
If the invoice number is missing, the invoice is not valid within the meaning of the UStG. It is only dispensable for small-amount invoices.
Yes. Freelancers and self-employed people without a business license may issue invoices as long as they are registered for tax purposes.
According to the GoBD, invoices must be archived in an unalterable and systematic manner. easybill meets these requirements through digital storage and automatic versioning.
Always send invoices in PDF format with all mandatory details. Avoid open file formats such as Word or Excel. easybill offers automated, legally compliant email delivery.
In easybill, you simply activate the desired format (XRechnung or ZUGFeRD) in the settings. The switch happens seamlessly and in compliance with the law.
At easybill, your data is in the best hands. Your data is stored exclusively on servers in Germany and protected by modern encryption standards. As additional protection, two-factor authentication (2FA) is available to you. All about account security in easybill.
To be able to test all features, our 7-day free trial period always includes the PREMIUM plan.
No, cancelling the account only ends the paid plan. The account remains on the free FREE plan. You will continue to have access to data and documents as long as the FREE account is actively used. Please note that in the event of inactivity, we reserve the right to delete the free account after 90 days.
The free FREE plan does not need to be booked. It is activated automatically when your trial period expires.
Depending on the type of your business, special requirements apply:
Small business invoice
Under the small business regulation in accordance with § 19 UStG, VAT is not charged on invoices. For this, a note such as “In accordance with § 19 UStG, no VAT is charged” must appear on the invoice.
Small-value invoice
For amounts up to 250 euros gross, simplified requirements apply. The following must be included:
- Name and address of the service provider
- Date of issue
- Quantity and type of delivery or service
- Consideration and tax amount as a single total
- Applicable tax rate or note on tax exemption
Invoice abroad
For services to other EU countries (B2B), the note “VAT liability of the recipient of the service” and the respective VAT ID of both parties must be stated (reverse charge procedure).
These invoice types can be created easily with easybill by integrating the appropriate templates and notes.
Incorrect invoices must be corrected or cancelled in good time:
- Not yet sent or paid: You can simply create the invoice again.
- Already sent, but not paid: Create an invoice correction with adjusted data.
- Already paid and posted: Create a cancellation invoice and then a new, correct invoice.
With easybill, you can generate and archive cancellation invoices automatically and in compliance with GoBD.
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